We provide a cost effective and premium service offering that delivers on target, inline with w with regulation and industry wide acts.
We provide a cost effective and premium service offering that delivers on target, inline with w with regulation and industry wide acts.
We provide a cost effective and premium service offering that delivers on target, inline with w with regulation and industry wide acts.
We provide a cost effective and premium service offering that delivers on target, inline with w with regulation and industry wide acts.
How to change body corporate manager
A step by step guide
What You Need to Know First
As a lot owner, you have the legal right to propose changing your strata manager, even if you're not on the committee. This process requires calling a general meeting and getting majority support from other owners.
What you need to know about changing your owners corporation manager.
Step-by-Step Process
Step 1: Check Your Current Contract
Find out when the current manager's contract ends, how much notice is needed, and obtain a copy of the contract if not already available
Step 2: Talk to the other owners
Explain the reasons for wanting to change managers, show them PILOT's proposal, and ask for their support
Step 3: Call a meeting
Notify all apartment owners 14 days before the meeting, including the date, time, location, and the agenda to terminate the current manager and hire PILOT.
Step 4: Hold the meeting
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Aim for at least half the unit owners there (or their representatives with completed proxy forms).
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Vote on: "Should we terminate our current manager?"
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Vote on: "Should we hire PILOT Body Corporate?"
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You need more than half to vote YES on both questions
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Someone needs to write down what happened (meeting minutes)
Step 5: After the Vote
If motions pass: Give PILOT the meeting minutes as proof they’re hired. We will request the old manager hands over the money and records of the owners corporation within 28 x days.
If motions fail: Try again at next meeting and address concerns raised by other owners.
Important Tips
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Timing matters - Avoid scheduling conflicts with holidays or busy periods
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Keep records - Document everything for legal protection
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Only owners who are up-to-date with their owners corporation fees can vote
Need Help?
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We'll provide all the paperwork you need
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We'll help you prepare for the meeting
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We'll guide you through the handover process
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We have experience with manager transition
The whole process usually takes 4-6 weeks from start to finish.
Request a quote from PILOT for body corporate management in Melbourne.
Last updated 4/11/2025
For more information, contact:
Luke Woollard
Managing Director
PILOT®
(03) 5976 1273
mail@pilotrealestate.com.au
About PILOT®
Pilot’s business purpose is to ‘make a positive difference to the lives of people’. Therefore, this purpose is exactly what you can expect from us. When we say we will do, we will do. We do Body Corporate management through our unique ‘Discover Simplexity’ approach, which is delivered through our three specialist offerings including: strategic, administration and network solutions. Our offering is extended to ambitious developers, investors and live-in owners and delivers best to their goals with longer term partnerships.
All care is taken in the preparation of the information and published materials. PILOT Body Corporate does not make any representations or give any warranties about its accuracy, reliability, completeness, or suitability for any particular purpose. To the extent permissible by law, PILOT Body Corporate will not be liable for any expenses, losses, damages (including indirect or consequential damages) or costs which might be incurred as a result of the information being inaccurate or incomplete in any way and for any reason. If you have any concerns regarding this content, please contact PILOT Body Corporate at mail@pilotrealestate.com.au.