What PILOT did

What PILOT did

• Assessed the scope Following water ingress complaints in basement and office areas, our team went onsite and documented the issues in a report with photographs, outlining the multiple water ingress issues

• Held initial meeting with the committee to explain the issues and approve professional reporting

• Arranged professional reporting Coordinated comprehensive building inspection

• Conducted tenders: Managed competitive tender process with detailed scope specifications based on professional reports

• Stakeholder engagement: Held onsite meetings with the Committee and the approved builder to firm up proposal details

• Project staging: Organised works into logical phases (base contract, variation 1 additional investigations and repairs, variation 2 roof flashing replacement)

• Financial management: Calculated total project cost, recommended a hybrid method of funding with maintenance funds and a special levy, prepared the meeting resolutions, held a meeting to pass the resolution, collected the levies.

• Oversight: Conducted site meetings and progress inspections, with photographic documentation of completed works

• Communication: Maintained detailed records and provided regular updates to committee members throughout the 18-month project timeline

​

Project Outcomes

📌 Repairs Completed: [100%]
📌 Budget Performance: ✅ 100% on budget
📌 Timeline Performance: ✅ Completed May 2025

📌 Additional management fees: PILOT was paid on an hourly rate for services rendered rather than a commission on the total project cost.

​

Key Takeaways

✔️ Successes: Complex structural waterproofing issues resolved with engineered solutions ensuring long-term durability
⚠️ Challenges: Original construction quality issues requiring detailed remediation solutions
🏡 Community Impact: 100% Local contractors boosted the local economy.
📢 Future Recommendations: Conduct annual building inspections to address minor water ingress issues from escalating